Keep people, seats and responses in one logic
Use this page to make guest decisions with less emotion, less duplication and fewer last-minute surprises.
Guest planning affects the budget, table plan, stationery counts, meal choices and RSVP chasing.
RSVP Tracker works best when it leads to a clear next action, whether that is choosing a supplier, revising the guest list, setting a budget cap or downloading a more structured planning file.
What this page should help you decide
- Capacity-first decision making
- Households, plus-ones and children rules
- Tracking replies without losing context
How to use it well
- Decide your hard capacity first, then build an A-list and reserve space for genuine priority guests.
- Write plus-one and children rules before invitations go out so you are not improvising case by case.
- Track households, dietary notes and RSVP status in one place to avoid contradictory versions.
Example wording
- Keep the main request in one sentence.
- Put deadlines or practical details in a separate sentence.
- Choose wording you would actually say out loud.
Common mistakes
- Counting households loosely and only realising later that the venue capacity has gone.
- Leaving plus-one rules vague, which creates awkward back-and-forth messages.
- Treating the guest list, RSVP tracker and seating plan as separate documents with no shared logic.